|
Grants & Contracts Accounting
This site has moved. Please CLICK HERE to proceed to the new Financial Affairs website.
|
 |
|
|
New Page 1
New Page 1
New Page 1
The Grants & Contracts Accounting Department manages the post-award accounting, compliance, and reporting for UAB's sponsored grants and contracts. Each Oracle Accounting System account is assigned to one of four UAB Financial Affairs departments, as follows:
| General Accounting |
Grants & Contracts
Accounting |
Student Accounting |
Cost Analysis |
General Operating Funds
(GL account strings with BAL segment value beginning with "1") |
Sponsored Grants & Contracts
(GA project strings with Award not equal to "0000000" & GL GAGL Recap account strings with BAL segment value beginning with "6" |
Some of the Other Restricted Funds applicable to student financial aid
(GL account strings with BAL segment value beginning with "41" or "42" or "45") |
All Plant Funds
(all GA project strings with Award equal to "0000000" & GL account strings with BAL segment value beginning with "8")
|
Misc. Unrestricted Funds and Unrestricted Endowment Earnings/Spending Accounts
(GL account strings with BAL segment value beginning with "21" or "25") |
. |
Agency Funds applicable to student financial aid
(GL account strings with BAL segment value beginning with "9") |
. |
Other Restricted Funds not applicable to student financial aid
(GL account strings with BAL segment value beginning with "41" or "42" or "45") |
Mandatory Cost Sharing
Accounts
(some GA project strings with Award not equal to "0000000" & GL account strings with BAL segment value beginning with "49") |
Student Loan Funds
(GL account strings with BAL segment value beginning with "3") |
. |
Professional Service Funds
(GL account strings with BAL segment value beginning with "29") |
Grant-Related Income Accounts
(some GA project strings with Award not equal to "0000000" & GL account strings with BAL segment value beginning with "48") |
Student Accounts Receivable |
. |
Agency Funds not applicable to student financial aid
(GL account strings with BAL segment value beginning with "9") |
. |
. |
. |
Endowment Funds
(GL account strings with BAL segment value beginning with "5") |
. |
. |
. |
Annuity & Life
Income Funds
(GL account strings with BAL segment value beginning with "7") |
. |
. |
. |
| Investment Pool Accounts |
. |
. |
. |
Some of the functions performed by Grants
& Contracts Accounting are:
- Coordinates the billing and financial
reporting for grants and contracts.
- Manages UAB's A21 effort reporting
process.
- Manages federal letter of credit draws.
- Reviews and assists in interpreting the
monthly financial statements applicable to the assigned funds.
- Voids checks applicable to assigned
accounts.
- Prepares journal entries applicable to
assigned accounts.
- Serves as liaison for sponsor auditors
reviewing specific grants or contracts.
- Prepares reports of expenditure,
invoices, and letter of credit reports for transmittal to
sponsors.
- Archives grant and contract
records.
- Records grant and contract budgets.
- Approves requests for rebudget within
grant and contract accounts.
- Closes out accounts when grants
terminate or when projects are complete.
- Maintains UAB indirect cost recovery
redistribution database for Budget Administration.
If you have any questions about this website or would like to see anything added, please e-mail Mark Frees.
|
|
|
|
