Generally accepted accounting principles (GAAP) for public colleges and universities have evolved to summarize data into certain universally-understood financial reporting categories called "fund groups". (Click here for a brief explanation of the external fund groups used for UAB's audited financial statements and other external reporting purposes.) Similarly, over time UAB has developed its own internal reporting categories, which are referred to as the "internal fund groups". It is most commonly these internal fund groups to which UAB administrators refer in their budget and accounting discussions. The internal fund groups currently in use at UAB are described below.

• Revenues and expenses accounted for in FAS Subsidiary Ledgers 1 and 2
• Fiscal year accounts
• Except for receivable and liability accounts, mapped to one balance sheet in FAS General Ledger 0 for each school/administration
• Each account records only revenue or only expense (but not both in the same account), monitored against an estimated revenue budget or authorized expense budget
• Used to account for educational and general ongoing operating activities of UAB which are funded by current unrestricted sources
• Reported as Current Unrestricted Funds for external reporting purposes
• Examples of General Operating Funds:

• School General Operating Funds (1XXXXX revenues and 2XXXXX expenses)
• Central Administration General Operating Funds (113XXX revenues and 213XXX expenses)
• Health System Administration (115XXX revenues and 215XXX expenses)
• Provost Administration (130XXX revenues and 230XXX expenses)

• Revenues and expenses accounted for in FAS Subsidiary Ledger 3 (318XXX)
• Balance forward accounts
• Some mapped many-to-one and some mapped one-to-one
• For a given activity, revenue and expense normally recorded in the same account
• Used to account for Auxiliary Enterprise ongoing operating activities of UAB's auxiliary enterprises
• Reported as Current Unrestricted Funds for external reporting purposes
• Examples of Auxiliary Enterprise Funds:

• Athletics
• Student Housing
• Bookstore
• Student Cafeterias
• Parking
• Townhouse Apartments

• Revenues and expenses accounted for in FAS Subsidiary Ledger 7 (700000-704999 revenues and 705000-708999 expenses) or as fund additions and fund deductions in FAS General Ledger 0
• Fiscal year accounts
• Except for receivable, liability, and inventory accounts, mapped to one balance sheet account for all of the Hospital
• Each account records only revenue or only expense (but not both in the same account), monitored against an estimated revenue budget or authorized expense budget
• Used to account for Hospital's ongoing operating activities of UAB which are funded by current unrestricted sources
• Reported as Current Unrestricted Funds for external reporting purposes

• Revenues and expenses accounted for in FAS Subsidiary Ledger 3 and 7
• Balance forward accounts
• Each Subsidiary Ledger account maps to its own balance sheet account in FAS General Ledger 0
• For a given activity, revenue and expense normally recorded in the same account
• Used to account for self supporting activities, activities which span more than one fiscal year, and reserves of unrestricted funds internally designated for a specific purpose.
• Reported as Current Unrestricted Funds for external reporting purposes
• Examples of Misc. Unrestricted Funds:
• Major Service Centers, Minor Service Centers, and Recharge Accounts
• HSF Support Commitment Accounts (316XXX)
• Faculty Discretionary Funds
• Hospital Self-Supporting Activities (709XXX)

• Revenues and expenses accounted for in FAS Subsidiary Ledger 3 (317000-317199)
• Balance forward accounts
• Each Subsidiary Ledger account maps to its own balance sheet account in FAS General Ledger 0
• For a given activity, revenue and expense recorded in the same account
• Used to account for the faculty clinical practice activities of the Schools of Dentistry and Optometry, as defined by the standardized PSF contracts executed with each dentist and optometrist who chooses to participate. (Note: The medical clinical practice is conducted through the University of Alabama Health Services Foundation, which is not a part of UAB.)
• Reported as Current Unrestricted Funds for external reporting purposes

• Revenues and expenses accounted for in FAS Subsidiary Ledger 4

• Balance forward accounts
• Each Subsidiary Ledger account maps to its own balance sheet account in FAS General Ledger 0

• For a given activity, revenue and expense normally recorded in the same account
• Used to account for gifts or similar income legally restricted by the external source to a specific purpose other than scholarships and fellowships or for the utilization of endowment earnings restricted to such purposes
• Reported as Current Restricted Funds for external reporting purposes
• Examples of Misc. Restricted Funds:

• Restricted Gift Funds (4XXXXX)
• Mandatory Cost Sharing Funds (47XXXX)

• Revenues and expenses accounted for in FAS Subsidiary Ledger 4 (432XXX)

• Balance forward accounts
• Each Subsidiary Ledger account maps to its own balance sheet account in FAS General Ledger 0

• For a given activity, revenue and expense normally recorded in the same account
• Used to account for gifts or similar income legally restricted by the external source to scholarships and fellowships or for the utilization of endowment earnings restricted to scholarships and fellowships
• Reported as Current Restricted Funds for external reporting purposes

• Expenses accounted for in FAS Subsidiary Ledger 5
• Project accounts
• Each account records only the expenses, monitored against an authorized budget. Revenue is treated as a fund addition in the mapped FAS General Ledger 0 account.
• Used to account for federally-funded restricted grants, contracts, and cooperative agreements, usually restricted by the sponsor to extremely specific research projects
• Reported as Current Restricted Funds for external reporting purposes
• Detailed recordkeeping and reporting usually requires separate accounts per project per budget period

• Expenses accounted for in FAS Subsidiary Ledger 6
• Project accounts
• Each account records only the expenses, monitored against an authorized budget. Revenue is treated as a fund addition in the mapped FAS General Ledger 0 account.
• Used to account for restricted grants, contracts, and cooperative agreements funded by sponsors other than the federal government, usually restricted by the sponsor to extremely specific research projects
• Reported as Current Restricted Funds for external reporting purposes
• Detailed recordkeeping and reporting usually requires separate accounts per project per budget period

• Revenues and expenses accounted for in FAS Subsidiary Ledger 8
• Reserves are normally fiscal year accounts and construction funds are project accounts
• For a given activity, revenue and expense normally recorded in the same account
• Used to account for unrestricted funds reserved for capital plant purposes, restricted gifts or similar income legally restricted by the external source to a capital plant purpose, or for the utilization of endowment earnings restricted to such purposes
• Reported in the Plant Funds as Unexpended Plant Funds for external reporting purposes
• Examples of Expendable Plant Funds:

• Hospital Building and Equipment Reserves (881000-881999)
• Non-Hospital Building and Equipment Reserves (880XXX or 882XXX)
• Service Center Funded Depreciation Reserves (883XXX)

• Accounted for in FAS General Ledger 0 (084XXX or 085XXX)
• Fiscal year accounts
• For a given debt issue, sources and uses recorded as fund additions and fund deductions in the same account
• Used to account for funds reserved for the payment of principal and interest on bonds, notes, and capital leases payable applicable to capital plant acquisitions
• Reported in the Plant Funds as Retirement Of Indebtedness Funds for external reporting purposes
• Examples of Expendable Plant Funds:

• Trusteed Bond Funds (084XXX)
• Notes and Leases Retirement Funds (085XXX)

• Accounted for in FAS General Ledger 0 (086XXX or 087XXX)
• Fiscal year accounts
• For a given debt issue, fund balance activity recorded fund additions and fund deductions in the same account
• Used to account for the debt principal balance outstanding on UAB debt applicable to capital plant acquisitions
• Reported in the Plant Funds as Net Investment In Plant Funds (if expended) or as Unexpended Plant Funds (if unexpended) for external reporting purposes
• Examples of Debt Payable Funds:

• Bonds Payable (087XXX)
• Notes and Leases Payable (086XXX)

• Accounted for in FAS General Ledger 0 (088000-089999)
• Fiscal year accounts
• For a given building, fund balance activity recorded as fund additions and fund deductions in the same account
• Used to account for the capitalized plant assets of UAB
• Reported in the Plant Funds as Net Investment In Plant for external reporting purposes

• Accounted for in FAS General Ledger 0 (05XXXX)
• Fiscal year accounts
• For a given endowment, fund balance activity recorded fund additions and fund deductions in the same account
• Used to account for funds created by endowed gifts (pure endowments or term endowments) or by resources formally endowed internally by the University of Alabama System Board of Trustees (quasi-endowments)
• Reported in the Endowment & Similar Funds for external reporting purposes
• Examples of Endowment Funds:

• Pure Endowment Principal Funds (050000-051999)
• Independent Quasi-Endowment Principal Funds (057000-057999)
• Term Endowment Principal Funds (059000-059999)
• Related Quasi-Endowment Funds (052000-056999 or 058000-058999)

• Accounted for in FAS General Ledger 0 (04XXXX)
• Fiscal year accounts
• For a given student loan fund, fund balance activity recorded fund additions and fund deductions in the same account
• Used to account for resources donated or granted for the purpose of providing financial aid to students in the form of loans
• Reported in the Student Loan Funds for external reporting purposes
• Examples of Student Loan Funds:

• Federal Student Loan Funds (040000-044999)
• Nonfederal Student Loan Funds (045000-048999)

• Accounted for in FAS General Ledger 0 (04XXXX)
• Fiscal year accounts
• For a given annuity or life income fund, fund balance activity recorded fund additions and fund deductions in the same account
• Used to account for funds donated via deferred-giving contracts under which income must be paid to external individuals designated by the donor for a specified period of time, after which the remaining funds become available to UAB for its restricted or unrestricted purposes
• Reported in the Annuity & Life Income Funds for external reporting purposes
• Examples of Annuity & Life Income Funds:

• Annuity Funds (060000-064999)
• Life Income Funds (065000-069999)

• Revenues and expenses accounted for in FAS Subsidiary Ledger 9

• Balance forward accounts
• Each Subsidiary Ledger account maps to its own balance sheet account in FAS General Ledger 0

• For a given activity, revenue and expense normally recorded in the same account
• Used to account for funds which are managed by UAB acting as fiscal agent for an external entity pursuant to a formal agency fund agreement
• Not normally reported for external reporting purposes, since not UAB funds
• Examples of Agency Funds:

• Agency Scholarship Funds (990XXX)
• Misc. Agency Funds (992XXX)