Information for presenters

The UAB Expo is an opportunity for undergraduates from across the university to present their original work.  Students from any major can present their research, artistic, musical, and other scholarly works to students, faculty, and administration in a formal environment.  Eligible students are expected to follow all rules and regulations of the UAB Expo.  

Eligibility

1. Participating students must be current UAB undergraduates. Students must be enrolled in classes during the semester in which the UAB Expo is held.

2. The student must have a faculty mentor approve the submission of their application for their research/scholarship/creative work into the UAB Expo. We will email your application to your faculty mentor to confirm their approval.

Rules 

1. Any student submitting an UAB Expo application agrees to be a presenter at the UAB Expo on April 18, 2008 in the Great Hall at Hill University Center and promises to adhere to the rules and guidelines of the UAB Expo.

3. Students must keep open communication with their faculty mentor throughout the duration of the semester, between the time the student has applied for presentation and the time that the student will present.  In addition to having their faculty mentor’s approval of their application, students must have their faculty mentor’s approval of their final project prior to submission. The faculty mentor should be recognized at some point during the presentation.

4. Students can submit individual or team projects for participation in the UAB Expo. Where multiple people are involved in a project each individual must be listed as a Co-Author on the application and they must be acknowledged in the presentation using the presentation media chosen. It is strongly encouraged that all team members present together at the UAB Expo.

5. Students will not be allowed to change their presentation the day of the Expo. Students must immediately remove all presentation materials from the Great Hall at the conclusion of the Expo.

6. Where necessary, students(s) must follow principles of responsible conduct of research. Submission of an application implies that any required IRB approval is complete. 

7. Please remember to dress appropriately. You should wear professional attire. Jeans and t-shirts are not acceptable.

When you arrive at the HUC Great Hall, please stop at the registration tables pick up your UAB Expo packet. Each presenter will have his or her own packet, even if a project has multiple presenters. The time and room/location of presentations will be sent to the student once all applications have been received and the Expo schedule is determined.  Students are strongly encouraged to stay for the duration of their session and the Expo.  Please encourage your faculty, friends, and family to come to the Expo; they will be amazed at the scope and professionalism of the presentations.

Presentation Format Guidelines 

POSTERS

Maximum Dimensions: 48 inches by 56 inches.

Mounting:  You may tack your poster up to the provided backing boards. The backing boards will be mounted on easels on the day of the Expo.    Alternatively, students can use tri-fold boards for their presentations.  Tables will be set up for you to place your tri-fold on during presentation day. 

Poster printing: Students are responsible for printing of posters. Students should discuss printing arrangements with their mentor or department, if they cannot print their material on their own.  Alternatively, students may print posters at the Integrative Biomedical Sciences Graduate Program for $25 - $35.  Their guidelines can be found here http://peir.path.uab.edu/ibiosci/posterprinterserviceguide.pdf

Presentation: Students will be required to stand next to their poster to present to attendees for approximately two hours. The exact time will be provided to presenters once the call for project descriptions has closed.

Submission Deadline: The PowerPoint slide used to produce your poster should be submitted to the Office for Undergraduate Research (Heritage Hall 510D) via CD or flash drive by noon on Tuesday, April 15^th.  

ORAL PRESENTATIONS

Oral presentations are allotted 10 minutes; with 5 minute intervals between presentations intended for question and answer sessions.  PowerPoint presentations need to be brought to the Office for Undergraduate Research by noon, April 15th. Oral presentation rooms will be equipped with a laptop and projector. Any other audio/visual needs must be submitted with your abstract. 

FILM PRESENTATIONS

Student-produced film submissions must be 7 minutes in length or less.  (Students can submit an entire short film or selected excerpts of a longer work for presentation). The film presentation will include a verbal introduction about the project, the screening of the film, and a five-minute question and answer period not to exceed 15 minutes total.  All films should be submitted on DVD for consideration by noon on April 15th, 2008. Content of films should follow University regulations and be suitable for formal presentation. 

ARTWORK

Visual art presentations may be done in drawing, painting, printmaking, photography, sculpture, ceramics, video and other mixed media. Please indicate with your abstract submission your display needs. Presenters must be available for approximately two hours to discuss their displays. Possible topics of discussion include: visual research questions, methodology, outcomes, the historical progression of the work and ideas, and visual connections with other artists. 

Please notify OUR and/or your departmental mentor well in advance if you are in need of any assistance in transporting, storing, or displaying your work for the day of the Expo.  OUR is not responsible for any lost, damaged, or stolen work.  Students should be prepared to take home their project immediately after the Expo ends.  If protective cover is needed for your project, student must make individual arrangements, as needed.   

DRAMATIC PERFORMANCE

Dramatic performances will include a verbal introduction about the project, the performance, and a question and answer period not to exceed 20 minutes total.

Any audio/visual needs must be submitted with your abstract.   

MUSIC

Student-produced music submissions must be 7 minutes in length or less. The music submission will include a verbal introduction about the project, the musical piece, and a five-minute question and answer period not to exceed 15 minutes total.

Music presentations can either be a live performance or may be submitted by CD in MP3 format. Music presentations in CD format should be submitted to the Office for Undergraduate Research by noon on April 15th, 2008. Content of music presentations should follow University regulations and be suitable for formal presentation. 

WORKS IN PROGRESS

The aim of the Work-in-Progress venue is to showcase work that is ongoing, but still in the early stages.This provides an opportunity for student presenters to receive valuable feedback and potential guidance from informal discussion with faculty and students.This may be, for example, work that is still in the design phase or the first experiment in a series of experiments. This is also an opportunity to present new findings or other types of innovative or thought-provoking work. Just as the other presentations, a student wishing to present a "Work in Progress" will be required to present their work using one of the previously discussed presentation formats.

For additonal information contact: