The UAB Expo is an opportunity for undergraduates from across the university to present their original work. Students from any major can present their research, artistic, musical, and other scholarly works to students, faculty, and administration in a formal environment. Eligible students are expected to follow all rules and regulations of the UAB Expo described below.
Eligibility
1. Participating students must be current UAB undergraduates. Students must be enrolled in classes during the semester in which the UAB Expo is held.
2. The student must have a faculty mentor approve the submission of their application for their research/scholarship/creative work into the UAB Expo. Once a student submits their application to present at the UAB Expo, the listed faculty mentor will automatically receive an email asking for confirmation that they are the mentor for the student.
Rules
1. Any student submitting an UAB Expo application agrees to be a presenter at the UAB Expo on April 24, 2009 and promises to adhere to the rules and guidelines of the UAB Expo.
2. Students must use this Application Form to submit their presentation proposal, i.e, abstract, project description, summary, etc. Presentation Proposals are due no later than 12:00 (noon) on March 6, 2009.
3. Students must keep open communication with their faculty mentor throughout the duration of the semester, between the time the student has applied for presentation and the time that the student will present. In addition to having their faculty mentor’s approval of their application, students must have their faculty mentor’s approval of their final project prior to submission. The faculty mentor should be recognized at some point during the presentation.
4. Students can submit individual or team projects for participation in the UAB Expo. Where multiple people are involved in the presentation of a project each individual must be listed as a Co-Presenter on the application. An individual that is a Co-author of the project, but will not be presenting, should NOT be listed as a Co-presenter on the application; however, Co-authors should be identifed in the project.
5. Students will not be allowed to change their presentation the day of the Expo. Students must immediately remove all presentation materials from Center Court at the conclusion of the Expo.
6. Where necessary, students(s) must follow principles of responsible conduct of research. Submission of an application implies that any required IRB approval is complete.
7. Please remember to dress appropriately. You should wear professional attire. Jeans and t-shirts are not acceptable.
Final abstracts/project descriptions are due by noon April 13th. If you would like to make changes to your abstract/project description you need to email me by April 10th, so I can send you a link to make the edits. The abstracts/project descriptions will go to print on April 14th.
ALL oral presentations, films, music, and dramatic performance (e.g., your PowerPoint presentations, CD, DVD, etc.) pieces must be submitted to the Office for Undergraduate Research in Heritage Hall Room 525 no later than noon on April 21, 2009 in either CD or thumb drive format.
ALL posters (PowerPoint slide) and art/sculpture (photograph of the artwork will do) must be emailed to me as a file (by noon on April 21, 2009).
ALL posters/artwork/sculptures must be brought to Center Court in the UAB Campus Recreation Center on Thursday, April 23, 2009, between 1 PM and 4 PM.
Registration Information:
Registration for the Expo will be from 8AM-8:45AM at Center Court in the UAB Campus Recreation Center. All students presenting any type of poster or art/sculpture work must register/sign in at this time. Students conducting oral presentations must either register at this time or must register on the 1st floor of Heritage Hall, at least 10 minutes before the start of their scheduled session.
All students who register between 8 and 9 must attend opening remarks, but all Expo participants are strongly encouraged to attend.
All poster presentations (both hanging and tri-fold) as well as all art/sculpture works will be presented between 9:30 AM and 11:30 AM in Center Court. Presenters must stand by their poster/artwork for the duration of this time.
For oral presentations, films, music, and dramatic performances, students will present in hourly blocks in Heritage Hall in Rooms 102, 106, and 126. Presentations will begin at 1pm and are staggered every 15 minutes.
Professional conference etiquette requires that you attend the entire session in which your presentation occurs. For example, if you are in a Session 2 from 2:00-3:00 and your presentation is 2:30-2:45, you must arrive at least 10 minutes before 2:00 to register and leave when the session ends at 3:00.
Please encourage your faculty, friends, and family to come to the Expo; they will be impressed at the scope and professionalism of the presentations.
Presentation Format Guidelines
POSTERS (Center Court Recreation Center)
Maximum Dimensions: 48 inches by 56 inches.
Mounting: You may tack your poster up to the provided backing boards. The backing boards will be mounted on easels on the day of the Expo. Alternatively, students can use tri-fold boards for their presentations. Tables will be set up for you to place your tri-fold on during presentation day.
Poster printing: Students are responsible for printing of posters. Students should discuss printing arrangements with their mentor or department, if they cannot print their material on their own. Alternatively, students may print posters at the Integrative Biomedical Sciences Graduate Program for $25 - $35. Their guidelines can be found here http://peir.path.uab.edu/ibiosci/posterprinterserviceguide.pdf
Presentation: Students will be required to stand next to their poster to present to attendees for approximately two hours. The exact time will be provided to presenters once the call for project descriptions has closed.
Submission Deadline: The PowerPoint slide used to produce your poster should be submitted to the Office for Undergraduate Research (Heritage Hall 525) via CD or flash drive by noon on Tuesday, April 21st.
ORAL PRESENTATIONS (Heritage Hall Building)
Oral presentations are allotted 10 minutes; with 5 minute intervals between presentations intended for question and answer sessions.
The recommended format for presentations is Microsoft PowerPoint 2003 (name.ppt). PowerPoint presentations need to be brought to the Office for Undergraduate Research by noon, April 21st on a USB stick and/or CD/DVD. We strongly recommend that presenters bring a backup of their digital presentation materials on a backup CD/DVD.
Oral presentation rooms will be equipped with a laptop and projector. We request presenters use the laptop provide and not their own personal computer. Any other audio/visual needs must be submitted with your abstract.
FILM PRESENTATIONS (Heritage Hall Building)
Student-produced film submissions must be 7 minutes in length or less. (Students can submit an entire short film or selected excerpts of a longer work for presentation). The film presentation will include a verbal introduction about the project, the screening of the film, and a five-minute question and answer period not to exceed 15 minutes total. All films should be submitted on DVD for consideration by noon on April 21, 2009. Content of films should follow University regulations and be suitable for formal presentation.
ARTWORK (Center Court Recreation Center)
Visual art presentations may be done in drawing, painting, printmaking, photography, sculpture, ceramics, video and other mixed media. Please indicate with your abstract submission your display needs. Presenters must be available for approximately two hours to discuss their displays. Possible topics of discussion include: visual research questions, methodology, outcomes, the historical progression of the work and ideas, and visual connections with other artists.
Please notify OUR and/or your departmental mentor well in advance if you are in need of any assistance in transporting, storing, or displaying your work for the day of the Expo. OUR is not responsible for any lost, damaged, or stolen work. Students should be prepared to take home their project immediately after the Expo ends. If protective cover is needed for your project, student must make individual arrangements, as needed.
DRAMATIC PERFORMANCE (Heritage Hall Building)
Participants may present monologues or scenes (up to five actors). Dramatic performances will include a verbal introduction about the project, the performance, and a question and answer period not to exceed 20 minutes total. Any audio/visual needs must be submitted with your abstract.
MUSIC (Heritage Hall Building)
Student-produced music submissions must be 7 minutes in length or less. The music submission will include a verbal introduction about the project, the musical piece, and a five-minute question and answer period not to exceed 15 minutes total.
Music presentations can either be a live performance or may be submitted by CD in MP3 format. Music presentations in CD format should be submitted to the Office for Undergraduate Research by noon on April 21, 2009. Content of music presentations should follow University regulations and be suitable for formal presentation.
WORKS IN PROGRESS (Both Heritage Hall and Recreation Center)
The aim of the Work-in-Progress venue is to showcase work that have no findings to report and is still in the design phase. This provides an opportunity for student presenters to receive valuable feedback and potential guidance from informal discussion with faculty and students. This is also an opportunity to present other types of innovative or thought-provoking work. Just as the other presentations, a student wishing to present a "Work in Progress" will be required to present their work using one of the previously discussed presentation formats.
For additonal information contact:
Dr. Christopher Reaves
Director, Office for Undergraduate Research
Phone: (205) 934-8667
cwreaves@uab.edu
Address: Heritage Hall Building 525, 1530 3rd Ave S Birmingham, AL 35294