Student Organization Policies

I. A. All student organizations shall be open to any student who meets membership requirements. Membership in the organization shall be limited to currently enrolled University of Alabama at Birmingham students. Organizations are permitted to include community members, UAB faculty and staff and/or spouses of students, faculty and staff, when provided by the organization's constitution, (associate membership). Professional organizations may include individuals of the professional and business communities as associate members. Executive positions in all organizations are limited to UAB students only. Associate members should have no voting rights.

Organizations must abide by the statement in the italics below or they are not permitted to function at the university. It is understood that some organizations are created to deepen the religious faith of students with denominational or interdenominational grouping and that some organizations may be created for perpetuating a national cultural tradition. Social fraternities and sororities, because they are exempt from Title IX requirements, are permitted to retain their same sex membership status. When these purposes are clearly stated in the constitution or bylaws or a student organization and appear to be reasonable, the organization may be recognized through customary procedures.

This statement must appear in the membership section of the organizations constitution: The University of Alabama at Birmingham and "your organization name" administers its educational programs and activities, including admission, without regard to race, color, religion, sex, national origin, disability unrelated to the performance of an essential job function or an essential eligibility requirement, veteran status, or Vietnam era veteran status.

B. An organization must represent the interest of the members and the control of the organization must be within the local campus group. The organization may not: a) have illegal goals and objectives; b) advocate or support the overthrow of the United States government; c) propose or participate in activities which would violate regulations of the Board of Trustees, the University, or federal, state, or local laws and regulations, or materially and substantially disrupt the work and discipline of the University; or d) advocate incitement of imminent lawlessness which may produce such action, referred to in (c) above.

C. Recognition of student organizations by Student Life and the University shall not imply support for any student organization’s purpose, philosophy, or activity. The University will not assume any legal liability for activities of student organizations. Recognized student organizations are private, voluntary associations and are not official components of the University. Recognition is simply a means by which student organizations may receive standard privileges granted when certain minimum requirements are met. No student organization shall use the name of the University of Alabama at Birmingham or any seal or symbol of the University in any manner whatever, except in accordance with the policy regarding use of the name and seal of UAB. Organization may list their name as ________Group at UAB. The University shall not be responsible for injuries or damages to persons or property resulting from the activities of student organizations or for any debts or liabilities incurred by such organizations. Student organizations shall be responsible and liable for the conduct and actions of each member of the organization while acting in the capacity of a member or while attending or participating in any activity of the organization.

D. The purposes, policies, and objectives of an organization must not be in conflict or competition with the educational goals and functions of the University.

The organization to be recognized by the University, or for the organization to maintain University recognition, the following criteria must be met:
1. Offering learning experiences (social, physical, academic, emotional, intellectual, and/or career).
2. Nurturing persons
3. Developing academic/career competency of participants
4. Developing social/civic responsibility of participants
5. Developing ethical strength of participants
6. Continuously improving the effectiveness of the community
7. Developing the personal empowerment of participants
E. To become recognized, the organization must have a minimum of five (5) current student charter members, and there must be a demonstration of continuous interest in the purposes of the organization sufficient to afford recognition on a long-term basis. These members must sign and submit a petition for recognition (petitions are available in the Office of Student Leadership, HUC 440).

F. The signature, title, campus phone number and address of a full-time member of the faculty or staff indicating his or her willingness to serve as adviser to the organization. Please see policy #SA VII-006 for the role of the adviser.

G. The student group must submit two copies of its Constitution and Statement of Purpose (example copies are available) to the Office of Student Leadership (HUC 440).

H. Incomplete, non-signed, or applications signed by a non-registered student will be denied recognition until the application has been resubmitted with the necessary changes.

I. Organizations that have been inactive for 2 years or less can fill out a renewal form; otherwise, they must go through the recognition process again.

J. Recognition may be denied to new organizations whose purposes are within the scope of a current organization. An organization may not use a name which is the same as a currently recognized organization.

K. Any group seeking to establish a social fraternal/sorority organization on campusmust also be approved by the Infraternitiy Council, Panhellenic Council or the National Pan-Hellenic Council in order to be recognized. They mustalso complywith the appropriate procedures listed above.

L. Recognition will be granted after approval by the Assistant Vice President for Student Life. The organization will be notified that it is a newly recognized organization.

M. Any group of students which meets regularly, elects officers, collects dues, or produces/sponsors a program, or in other ways which are consistent with the functions of an organization, is required to seek official approval of the University. These groups must be recognized with Student Life in order to function as an organization.

N. Student organizations comprised of undergraduates may also seek recognition by the Undergraduate College Student Government Association:
1. Student groups recognized by the USGA are eligible for funding from that organization. All groups granted recognition by the USGA must have already been recognized by the Office of Student Life.
2. The student group must submit a petition with the signatures of at least five (5) charter members. These charter members must be currently enrolled at UAB and must be currently enrolled as UAB Undergraduates. The student group must submit two copies of its Constitution and Statement of Purpose.
3. The USGA will follow the established legislative process for recognition of student organizations.
4. The USGA will notify all newly recognized student organizations of the result of this process.
5. Student organizations status with the USGA is only good for one academic year. Organizations must file the appropriate paperwork on a yearly basis in order to remain active with the USGA.

O. Other Student Groups Seeking Recognition:
Student groups seeking recognition by academic departments or schools other than Student Life and the USGA should contact the appropriate academic dean or student affairs officer. The recognition process may vary from school to school.

II. Privileges of Being a Registered Student Organization

Standard privileges are granted to all student organizations that complete the recognition process:
A. Limited use of University facilities/space
B. Sponsorship of events on campus
C. On-campus advertising, including bulleting board space, banner space, the HUC lightboard
D. The privilege to hold on-campus solicitation and fundraising activities
E. Organizations can apply for on campus mailbox located in the HUC (limited space available).
F. Organizations can apply for storage space or desk space in the HUC (limited space available).
G. Use of equipment such as staging, spotlights, canopy tents, outdoor equipment, markers, I.D. size laminator, button maker, etc.
H. Eligible to participate in Organizational Activity Fairs (including orientation/recruitment days).
I. Being listed in various University publications such as Direction and the Campus Directory
J. The privilege to establish dues
K. The privilege to grant awards and honors to organization members
L. USGA registered groups may request funds from Student Government
M. Participate in educational seminars through Leadership Education Program i.e. Team Building, Goal Setting, Time Management, Retreats, etc.

Conditions for Maintaining Recognition for Student Organizations

1. Recognition status of a student organization shall be subject to an annual review by the University.

2. Recognition status shall be contingent upon the organization’s demonstration of compliance with the following conditions. The organization must:

a. Continue to meet all of the requirements for initial recognition identified in SA VII-003.
b. Adhere to the purposes, goals, and objectives as stated in the approved constitution and bylaws.
c. Remain in compliance with all rules and regulations of the University and federal, state and local governments.
d. Submit all changes in the constitution and bylaws for approval to the Office of Student Leadership (HUC 440).
e. Maintain a current list of officers and advisers with the Office of Student Leadership (HUC 440). Provide, upon request, to the Office of Student Leadership a list of all members, except for "just" cause. The Assistant Vice President for Student Life will hear appeals for exceptions to this policy.
f. Properly schedule all sponsored events that are held on campus through the appropriate scheduling office.
g. Submit a complete Organization Update Form with five (5) currently enrolled student signatures to the Office of Student Leadership (HUC 440) upon request in the fall and spring terms.
h. Maintain email addresses for the organization president and advisor that must be checked weekly.
i. Participate in a minimum of one UAB Day coordinated by the Office of Undergraduate Admission.
j. Participate in a minimum of one New Student Orientation (freshmen or transfer) during the summer term.
k. Have at least one member attend a student organization orientation conference per calendar year coordinated by the Office of Student Leadership.
NOTE: Organizations existing within Optometry, Medicine, Denistry and select graduate level programs may be exempt from i-k above. Organizations must receive an exemption from these items through the UAB Office of Student Leadership. Contact 934-8020 with questions.
3. The University shall not be responsible for injuries or damages to persons or property resulting from the activities of student organizations or for any debts or liabilities incurred by such organizations. Student organizations shall be responsible and liable for the conduct and actions of each member of the organization while acting in the capacity of a member or while attending or participating in any activity of the organization.

4. Organizations which violate university regulations are subject to disciplinary action as outlined in the Student Handbook, Direction. Disciplinary action will be determined by the University Non-academic Judicial Officer. Such action may include but not limited to:

a. Limitation of privileges
b. Social probation for the organization
c. Temporary suspension of the organization’s activities
d. Withdrawal of recognition of the organization
e. Community service hours

5. Pursuant to the policy of the University, no lease or other agreement affecting real property for a period in excess of one year or for rental in excess of $12,000 per year shall be entered into between the University and an organization without the approval of the Chancellor and the Board of Trustees or their designees.

1. Information regarding recognized student organizations, officers’ and advisers’ names, addresses, and phone numbers may be used in the Student Handbook, Direction, the Campus Directory, and for mailing purposes unless otherwise requested in writing.

2. The list of recognized organizations may be released to University campus advisers for the purpose of mailing memos and publicity items. Recognized student organizations may have this same privilege.

The adviser serves as a model for students. By providing leadership, the adviser is an educator, helping students to learn by doing. The adviser provides a sense of direction for the student organization and promotes student and faculty/staff interaction in and out of the classroom. An adviser also provides the support necessary for the student leader to build and maintain a successful organization.

An adviser’s role, similar to most aspects of college and university life varies from time to time. However, the following are expectations of Student Organization Advisers:

A. The adviser should help the organization identify its goals and help members and officers to clarify their areas of responsibility and related duties. The adviser should be prepared to guide the student organization into a meaningful sense of direction. This can be done by suggesting programs or activities that would be worthwhile and appealing to the students. However, the adviser should not manipulate the student leader or the organization.

B. Assure that accurate and consistent records are kept by organizational officers, approved methods of handling organizational finances are followed, and that updates requested by the University are filed properly.

C. Provide information concerning the organization when it is requested by a student or University official.

D. Observe and evaluate student performance of assigned duties toward the accomplishment of group goals. The adviser should teach basic leadership skills and provide the student leadership with elements of good organizational and administrative practice. Advisers should encourage self-discipline and responsibility with the group. When needed, an adviser should provide advice or assistance to group leaders and members of the organization.

E. The adviser should be available whenever possible to assist the student leader in the planning, implementation and operation of any program or activity sponsored by the student organization. This does not mean, however, that the adviser should do the work for the students. The role of the adviser is to offer professional opinions or expertise that will make the task at hand easier. Questions such as "what if" or "have you thought of?" often lead to sound discussion.

F. An adviser should be a good listener and act as a "sounding board" as frequently as necessary. Many times the student leader or even a member of the student organization may need to share ideas or problems. By listening, the adviser can build good relationships and at the same time avoid problems within the organization.

G. Resolve any problems that may occur within the organization that could not be resolved with the leadership or the membership of the organization.

H. Be available as a mentor to organization members to assist them with individual problems and decisions as well as with those related to the organization.

I. Act as a source of general information regarding resources as well as University policies and procedures.

J. In the event that the organization should become inactive, the adviser should notify the Office of Student Leadership, HUC 440 in writing. It is also the adviser’s responsibility to close out all existing checking or savings accounts and donate remaining funds to the group designated in the organization’s constitution.

1. An organization is subject to be placed on probation, suspension, or to have recognition withdrawn for any of the following reasons:

a. The organization fails to maintain compliance with the initial requirements for recognition.
b. The organization operates or engages in any activity in violation of rules and regulations of the University, or federal, state, or local laws.
c. The organization fails to submit required reports and updates.
d. The organization ceases to operate as an active organization. If attempts to contact student leaders or advisers by the Coordinator of Student Organizations and Special Events exceeds 60 days, then an organization will be put on inactive status.
e. If a student organization loses official membership status within its national/international organization, it will also cease to be recognized by the University; loss of University recognition by the University in this manner will be effective as long as the national suspension is in effect.
f. The organization requests withdrawal of recognition. This must be done in writing by the adviser.
g. The organization fails to comply with any other provisions set forth in these regulations.

2. The organization is entitled to a hearing before any action pertaining to an organization’s status of recognition may be initiated. The procedures for non-academic misconduct are found in the Student Handbook, Direction. An organization may also:

a. Be required/request to have a hearing in the appropriate student court or governing body of that organization (such as the IFC or the USGA Student Court). Any finding(s) by such a body will be final and binding, subject to any right of appeal. Questions of appropriateness from these hearings may also be referred to the Non-academic Judicial Officer for resolution.
b. The process outlined in (a.) does not preclude non-academic judicial proceedings, (found in the Student Handbook, Direction), from proceeding previous to, simultaneously, or immediately following (a.)

3. The president of the organization and its faculty or staff adviser shall be notified in writing of the proposed action to withdraw recognition and of the reason for the proposed withdrawal.

4. An organization which is placed under suspension may not engage in, or sponsor, any activity, or program, and may not schedule campus facilities for organizational meetings. In cases in which recognition of organization is withdrawn, it shall cease to exist as an organization.

In the event an organization is placed on probation or suspension or recognition is withdrawn on the basis of this policy or non-academic misconduct, the organization shall be afforded the opportunity for an appeal to the Vice President for Student Affairs.

A. Purpose

It is the responsibility of all student organizations to encourage an atmosphere of learning, social responsibility, and respect for human dignity and to provide positive influence and constructive development for members and aspiring members. "Hazing" is an unproductive and hazardous custom that is incongruous with this responsibility and has no place in university life, either on, or off, campus.

The purpose of this policy is to define hazing and to provide guidelines with regard to hazing that student organizations and their members must follow.

B. Prohibition and Sanctions

Hazing, as defined in this policy, is prohibited, and
1. Organizations that are found to be in violation of this policy may lose status as recognized student organizations of the University, and
2. Individual members who are found to be in violation of this policy are in violation of the Non-Academic Conduct Policy and may be disciplined in accordance with the University's disciplinary procedures.

C. Definition

Hazing is an willful action taken toward any student, or group of students, on, or off, campus by a student organization or any of its members to produce public humiliation, physical discomfort, bodily injury, or public ridicule; or to create a situation where public humiliation, physical discomfort, bodily injury, or public ridicule occurs.

Such activities include, but are not limited to:
1. Paddling
2. Requiring or compelling exercise and calisthenics
3. Road trips (involuntary excursions)
4. Requiring or compelling exposure to uncomfortable elements
5. Requiring or compelling activities creating unnecessary work, detention, or any duties that impair academic efforts
6. Verbal harassment
7. Requiring or compelling the wearing in public of apparel which is conspicuous and not in good taste
8. Requiring or compelling the forced consumption of any liquid or solid substance.>

D. Responsibility

The Vice President for Student Affairs or a designated representative is the University official who has primary responsibility for administering this policy.

E. Relationship of this policy to the State of Alabama's law:

Alabama Law H.387 declares hazing illegal and establishes conditions for civil and criminal liability. Alabama Law H.387 and subsequent related amendments will serve as a guide for action by the University should a hazing incident occur.

Student organizations using the Mini-park shall comply with all University regulations regarding the scheduling and use of the Mini-park. In addition to these regulations, student organizations shall be required to adhere to the following:

1. Security requirements for events taking place in the Mini-park are to be determined jointly by the Assistant Vice President for Student Life and the UAB Chief of Police. Arrangements for security must be made by the sponsoring organization through the Office of Student Leadership in 440 of the Hill University Center at least fourteen days prior to the event. Checks/money orders to pay associated costs must also be submitted by this deadline.
2. Student organizations must identify a representative to be a contact person/liaison with the UAB Police. This person is to be identified at the time security arrangements are made and shall identify himself or herself to UAB Police prior to the start of events.br> 3. The student organization shall be required to have its faculty/staff advisor in attendance for the duration of sponsored events.
4. For events which take place in the evening, student organizations may be required to provide portable lighting for certain areas of the Mini-park. The requirement for portable lighting shall be determined by the Assistant Vice President for Student Life.
5. The group is solely responsible for clean-up of the facility. All trash, litter, etc., must be placed in the trash receptacles. The facility must be left in a clean and orderly condition; if this is not done, the group will be levied a maintenance charge of $75.00 minimum. If misuse of the facility warrants, a higher maintenance charge will be imposed. In addition, the group will be compelled to relinquish all privileges for using the facility for the remainder of the current term and the following term.
6. No alcoholic beverages or controlled substances are permitted in the Mini-park.
7. Student organizations requesting booking of the Mini-park should complete the Facility Request and Approval Form and submit the form to the Office of Student Leadership, HUC 440.
8. The faculty/staff advisor or officer of the sponsoring organization will be required to endorse the following affidavit:
I have read and understand the policies governing the use of the UAB Mini-park and agree to inform the members of my organization of said policies.

I. Students/Student Organizations

A. Any student or officially-recognized student organization may engage in the distribution of articles, materials, or advertisements in connection with solicitation. The on-site sale of raffle tickets and merchandise is prohibited except for organizational fundraising purposes or purposes of community service.

B. Solicitation activities must be registered and approved by the Assistant Vice President for Student Life. Contact the Office of Student Leadership (HUC 440) for a form. A person or group must register a request for solicitation approval at least three (3) working days prior to the activity. The request must provide the following information:

1. Description of the activity and the name of the person or organization; if a survey, what population is to be contacted and why. (NOTE: Surveys must also be approved by the UAB Institutional Review Board).
2. Sample - where appropriate, and whether any distribution of materials is intended.
3. Timetable of activities - due to space limitations and competing requests for time, no approved activity may continue for longer than five (5) days.
4. Location and approximate number of persons participating.

C. Student organizations with pending recognition status must have the faculty/staff advisor sign the appropriate form before permission will be granted.

D. Solicitation activities must be confined to the specific location approved on the permit, i.e., behind table, concourse, hall, etc. No general solicitation shall be permitted.

E. The Assistant Vice President for Student Life will prohibit solicitation on the University's campus if the activity conflicts with classes or other previously scheduled activities in the same location.

F. Appropriate disciplinary action may be initiated for any person or organization in violation of the above regulations.

G. Requests for fliers, handbills, pamphlets, etc. to be placed on automobiles in the University parking lots must be approved by the Vice President for Financial Affairs and Administration are subject to the responsibilities and sanctions enumerated in the UAB Solicitation Policy. No solicitation will be allowed in University housing.

H. When a solicitation request is approved by the Assistant Vice President for Student Life, a notice will be forwarded to the Vice President for Financial Affairs and Administration.

I. Any exceptions to this policy must be approved by the Vice President for Student Affairs.

II. Hill University Center Policy

A. Registration and Approval

1. Registration/facility approval for distributing posters, handbills, notices, fliers, etc., must be obtained through the Associate Director of Hill University Center Operations or the Assistant Vice President for Student Affairs/Student Facilities and Finance, and prior approval must be received.

2. Registration/facility approval will consist of use of the Facility Reservation Form and written notification of the name of the person or organization, the type of distribution intended, and the location and approximate number of persons to be involved in the distribution. For requests involving the sale of items, services, etc., see Section II.E Sale of Merchandise in the Hill University Center.

3. Upon registration/facility approval, the requesting person or organization will receive a permit/confirmation form for the activity.

4. The Office of Hill University Center for Scheduling will not issue permission if a conflict exists with previously scheduled activities.

5. Activities must be confined to the specific location approved on the permit/confirmation form. No general solicitation will be permitted.

6. The solicitation of students and staff to complete credit card applications shall be limited to one (1) company/bank/student organization, etc. per calendar month. Prior written approved facility scheduling and confirmation must be obtained from the Coordinator of Hill University Center Facility Scheduling prior to the date(s) requested using the appropriate scheduling request forms. The following is required:
a. The solicitor(s) (if coordinated by the company directly) must be a UAB student or a UAB recognized student organization.

b. As specified above, the solicitation for credit card applications shall be limited to one (1) company/bank/student organization per month. Each company/bank/student organization will be permitted to schedule only one period during each academic term. For this policy, the Fall and Winter mini-terms will be considered part of the regular academic term which immediately precedes the mini-term. Solicitation space will be approved for a maximum period of two (2) consecutive days during each period.

c. The solicitation fee for these activities shall be $200 per day. This non-refundable fee is due at the time the Facility Request Form is submitted to the Hill University Scheduling Coordinator.

d. The $200 per day solicitation fee applies to space utilization. The fee does not include copy/fax service, telephone service, verification of enrollment, or other services outside of normal set-up requirements. Set-up in the solicitation area will be limited to two (2) tables and six (6) chairs and one (1) easel. No other free standing signs will be permitted and no signs are to be fastened to walls/bulletin boards, etc. The University will not verify student enrollment, and it is recommended that current validated student identification be required for these purposes.

e. Three (3) copies of the following statement will be provided by Hill University Center Operations Scheduling Office. They must be picked up by the solicitor BEFORE solicitation begins and MUST be posted at each registration station by the solicitor. One additional sign containing this statement must also be placed on a second easel in the solicitation area:

CREDIT IS SERIOUS BUSINESS!!
YOU ARE ENCOURAGED TO EXAMINE CAREFULLY THE
TERMS OF THE LITERATURE/APPLICATION FORMS
BEFORE APPLYING.

UAB Student Affairs

B. Display on Bulletin Boards and Use of Brochure/Display Racks

1. No materials are to be attached to walls, frames, windows, water fountains, porches, walkways, stairwells, doors of the Hill University Center, or to the building. Only designated bulletin boards may be used to display fliers, posters, etc.

2. The Hill University Center has a limited number of designated bulletin boards for display use. In order to give all persons and groups a fair opportunity to utilize these scarce resources, no item may be displayed for longer than 14 days. After this time, all display items will be removed and destroyed by the University. All open bulletin boards are totally cleared each term on the Friday of the fifth week of classes of Student Life and Hill University Center Operations will identify the exact calendar dates in September each year. These dates will be posted in Student Programs (HUC 136) and in the Student Leadership Office (HUC 440). They will also be identified each term in the Student Calendar.

C. Banners

Banners inside and outside the building must be registered and approved by the Assistant to the Vice President for Student Affairs/Director of Hill University Center Operations. A banner may be displayed for a maximum of five (5) days. Each individual or organization is responsible for the removal of all banners and materials used to hold banners within twenty-four (24) hours after the event.

D. Fines for Litter

The distribution of fliers, handbills, pamphlets and the like often creates a considerable problem of litter or trash and incurs costs of clean-up. Each person or group is responsible for the clean-up of its discarded items, regardless of who discards them. Failure to voluntarily police and clean-up by any person or group issued a permit could lead to disciplinary action which may involve paying for clean-up services.

E. Sale of Merchandise in the Hill University Center

In addition to the general procedures regarding solicitation, the following also shall be followed when solicitation for the purpose of taking orders for merchandise in the Hill University Center.

1. General Procedures and Requirements
a. All solicitations shall be limited to the area designated and approved for solicitation purposes.
b. Prior approval must be received as required in Policy SA VIII-004 Scheduling and Use of Hill University Center Facilities and as outlined below.
c. The proposed items to be sold must not be in conflict with items sold by the University Bookstores.

2. Procedures and Requirements for External Vendors

a. External vendors shall be required to obtain prior written approval for the sale of merchandise from both the Manager of the University Bookstores and the Associate Director of Hill University Center Operations. The request form should first be approved by the Scheduling Coordinator in the Office of Hill University Center Operations before it is submitted to the Manager of the University Bookstores. The following criteria shall be used to evaluate requests:

(1) The items must not conflict with merchandise sold by the University Bookstores.
(2) Items to be sold must be of reasonably high quality and reasonably priced.
(3) Items must, in the Bookstore Manager's opinion, be appropriate for marketing to the University community.
(4) The sale of food is prohibited.
(5) References from previous sales locations must be provided, if requested.
(6) It is the responsibility of the vendor to obtain all necessary business licenses, tax reports,etc. The University is under no obligation for these items. Proper licenses must be produced, if requested.

b. A non-refundable solicitation fee of thirty dollars ($30) per day is due at the time the Facility Request Form for a solicitation area is submitted to the Hill University Center Scheduling Coordinator in the Office of Hill University Center Operations.

3. Procedures and Requirements for Student, Faculty, Staff, Recognized Student Organizations and University Offices

a. Individuals

Individual students, faculty and staff requesting permission to sell items must follow the procedures and requirements for external vendors.

b. Student Organizations, Administrative Offices, and Academic Departments requesting permission to sell food for fundraising purposes must submit their request to the Hill University Center Scheduling Coordinator on a Facilities Request Form. A written confirmation must be received before any sale may take place.

The following procedures are required when food is sold:

(1) The sale of food items must be limited to cakes, cookies, pies, pastries, breads, and donuts. No cream-filled pastries, custard pies, or other potentially hazardous food can be sold.

(2) Home-canned food of any type is prohibited.

(3) The sale of sandwiches, hot/cold platters, etc. is prohibited.

(4) All food items must be sold whole or individual pieces must be properly wrapped or packaged in the home or facility of the preparer.

(5) For home-made items, a code should be placed on each food item for identification. A corresponding list of the food items, preparer's name, and telephone number should be kept by the sponsoring organization in the event the information is requested by the Department of Health or University officials.

4. Sale of Merchandise

Recognized student organizations, Administrative Offices and Academic Departments requesting permission to sell or co-sponsor with a vendor the sale of plants, clothing, crafts, and other merchandise must obtain prior written approval from both the Associate Director of Hill University Center Operations and the Manager of the University Bookstores. The following criteria shall be used to evaluate the requests:

a. The items must not conflict with merchandise sold by the University Bookstores.
b. Items to be sold must be of reasonably high quality and reasonably priced.
c. Items must, in the Bookstore Manager's opinion, be appropriate for marketing to the University community.

Any exceptions to this policy must be approved by the Vice President for Student Affairs.

III. The UAB Solicitation Policy

All forms of commercial and non-commercial expression, distribution or speech for the purpose of soliciting, canvassing, vending, or peddling, shall be conducted in accordance with the following guidelines. Without having been issued a permit by the Office of the Vice President for Financial Affairs and Administration, no person, employee or otherwise, shall:

1. Enter any UAB Hospital or patient-care facility to engage in any activity referred to above.

2. Enter any UAB classroom while in use or library at any time to engage in any activity referred above.

3. Enter any work area or living area, including, but not limited to, UAB faculty or administrative offices, student dormitories, research facilities, maintenance shops, kitchens, warehouses, motor pools, heating and air conditioning plants, mechanical rooms, material handling areas or parking lots/decks to conduct any activity referred to above.

4. Operate only sound-producing or amplification device in connection with non-official UAB business activities inside any UAB facility, except as specified by Student Affairs policies and procedures.

Employees who are in any UAB area to perform their jobs shall not engage in commercial solicitation or vending. This includes selling, delivering, or collecting for products, insurance, etc. Also, UAB telephones or other equipment should not be used for these activities.

Non-employees are prohibited from entering any facility except in the public areas for the purposes of contacting employees regarding their working conditions, hours, or wages.

The conduct of any activity on UAB property shall be in such a manner as not to obstruct or unreasonably interfere with legitimate business or the free flow of traffic by persons rightfully using the grounds or facilities.

At a reasonable time prior to commencing any activity referred to above, a representative of an organization wishing to engage in such activity must register the proposed activity with the Office of the Vice President for Financial Affairs and Administration. That office will prohibit any activity from taking place if a scheduling conflict exists. If the activity is approved, a permit will be issued. An employee who observes such activities being conducted on a campus and who is not sure if a permit has been issued for it should contact the University Police for them to handle the situation.

(Source: You and UAB Handbook for Administrative, Professional, and Support Personnel, February 1996, Section 7.2)

EXHIBIT SA VII 018-1
THE UNIVERSITY OF ALABAMA AT BIRMINGHAM
Division of Student Affairs
Office of Student Life
ON-CAMPUS SOLICITATION REQUEST

We (I), the undersigned petition the Office of Student Life for permission to solicit on campus. We (I) have read and agree to abide by the Solicitation Policy SA VII-018.

NAME OF STUDENT OR (STUDENT ORGANIZATION):

SOLICITATION DESCRIPTION: (Briefly describe articles, costs, reason for soliciting)

SOLICITATION SITE:

Date(s) of Solicitation:

Time Period:

Signature of Responsible Party or Requestor:

Approved By:

Student Affairs Officer

Date:

Return Address and Telephone Number for Confirmation:

THIS FORM IS TO BE SUBMITTED TO THE OFFICE OF STUDENT
LEADERSHIP, HILL UNIVERSITY CENTER (HUC 440).

cc: Student Affairs Officer
Development Office
Requestor
File
THIS FORM MUST BE DISPLAYED AT THE SOLICITATION SITE.p>